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Administrative Assistant II

Company: Texas Comptroller of Public Accounts
Location: Euless
Posted on: November 17, 2022

Job Description:

Candidates are highly encouraged to officially apply through the company's application system at: ABOUT THE COMPTROLLER'S OFFICE Innovation, collaboration, and a commitment to excellence best describes the culture here at the Comptroller's Office. We take pride in the work we do serving as Texas' accountant, tax collector, treasurer, and much more! CULTURE Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take very seriously our collective commitment to public service. Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance.If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!Click here to see an inside look at the Texas Comptroller's office! DIVISION: Audit GENERAL DESCRIPTION: Work involves disseminating information, maintaining filing systems, and administrative support work. This job is a position of public trust and requires a high degree of confidentiality in handling taxpayer records, information, and payments. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. MINIMUM REQUIREMENTS: Education: Graduation from a standard senior high school or equivalent.Experience: Experience performing clerical and/or administrative duties for an individual or an office environment.Preferred Experience: Experience using Microsoft Word and Excel. Experience using a multi-line telephone. Two (2) years' Experience performing clerical and/or administrative duties for an individual or an office environment. IN THIS ROLE YOU WILL: Performs program support for management. Performs imaging duties Receives, distributes, and date stamps incoming mail. Maintains mail logs as necessary. Prepares outgoing mail and maintains postage balances. Assists in answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff. Develops, coordinates, and maintains filing system for audit and refund assignments Prepares, edits, and distributes various cover letters for amended audit reports, amended letters, indexes and mailing labels. Priority work includes statute audits, amendments in hearings, credits, and refunds. Compiles monthly reports as requested by management. Processes audit collections on Agency Work Manager and deposits funds. Complies with Agency Records Retention requirements. Maintains personnel folders including information regarding driver's license, automobile insurance, etc. Performs copying, sorting, filing and all other incoming and outgoing mail activities. Coordinates and maintains property and supplies inventory. Orders stocked supplies and forms from the state warehouse, such as paper, printer ink cartridges and pre-printed state forms. Orders non-stocked products, services, and subscriptions by running appropriate inquiries, obtaining requisition numbers, and forwarding invoices to Accounts Payable for payment. Makes purchases using agency approved purchasing methods, processes invoices for payment and verifies billing information to be finalized. Maintains inventory of supplies, furniture and building equipment. Orients newly hired administrative support staff and new auditors regarding field office practices and agency policies and procedures. Travels occasionally to participate in special projects and attend mandatory training located in local and out of town locations that may require overnight stays. Performs other related duties as assigned. Job Type: Full-timePay: $2,450.77 per monthBenefits: 401(k) Dental insurance Flexible schedule Health insurance Life insurance Paid time off Vision insuranceSchedule: 8 hour shiftWork Location: Hybrid remote in Euless, TX 76040

Keywords: Texas Comptroller of Public Accounts, Euless , Administrative Assistant II, Accounting, Auditing , Euless, Texas

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