Corporate Receptionist/Invoice Coordinator

This position communicates as well as Interfaces with all levels of Greyhound corporate and our business cliental.  Provides support functions to the Corporate and Field Facilities and Design & Construction Departments.

KEY RESPONSIBILITIES

• Receives and coordinates diverse Facilities service desk requests for repair and maintenance issues
• Prepares and processes financial documentation for the Corporate and Facilities Department as well as D&C and Environmental Departments in accordance with GLI policies and procedures. Includes Purchase Orders, invoicing and GER invoice tracking
• Coordinates with vendors regarding invoicing issues
• Relief for the main switchboard (PBX) duties for the Greyhound Corporate Headquarters
• As needed, greets incoming visitors, contractors, and vendors to the GLI Corporate location and directs them to the appropriate person(s) or department(s)
• Position is considered mission critical and requires staffing during normal business hours including bad weather
• Other duties as assigned

REQUIREMENTS 

• High school diploma required; Some college preferred
• 1-2 years switchboard experience preferred
• Microsoft Office Proficient (Word, Excel)
• 1-3 years facilities or maintenance helpdesk service preferred
• 1-3 years in customer service experience 
• 1-3 years in accounting or bookkeeping experience preferred
• Excellent interpersonal skills required
• Strong verbal and written communication skills required
• Demonstrated ability to work independently as well as work within a team environment
• Ability to set and meet objectives
• Excellent organizational skills
• Ability to make routine independent decisions